HOA management
Dues, violations, meeting minutes, and reserve planning in one warm, unhurried workspace built for the volunteers who keep a community running.
Send annual and monthly assessments, auto-remind late payers, and reconcile payments to each address — so treasurers stop chasing checks at the mailbox.
Log a fence repaint or an overflowing bin with photos, dates, and the exact bylaw cited. Vicinia builds the compliance letter and tracks every response.
Run the agenda, record motions and votes live, and publish approved minutes to owners the same night — no more retyping legal pad scribbles.
Model the roof, the pool pump, and the private road on one timeline so the board knows exactly when to raise assessments instead of guessing.
Owners submit paint colors and deck plans through a form; reviewers approve, request changes, or deny — all timestamped for the next annual meeting.
CC&Rs, bylaws, insurance certificates, and vendor contracts live in one searchable place every owner and board member can find.
In their words
“We were a spreadsheet, a shared inbox, and a lot of hard feelings. Vicinia turned our 34-home association into something I can actually hand off when my term ends.”
“The violation letters used to take me a full Saturday. Now I photograph the issue on my walk and the notice is drafted with the right covenant before I'm home.”
“Owners stopped asking where the money goes. The reserve timeline is right there, and our special assessment vote passed because people could finally see it.”
Arrangements
For small self-managed associations getting organized for the first time.
For active boards running dues, violations, and reserves together.
For larger communities with multiple committees and vendors.